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How to Write a Perfect Professional Email in English/ 如何写出一封完美的专业英文电子邮件(中英对照 精华文章)
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+ u" G* y, p" }; ` O7 C9 c虽然电子邮件通常给人较商业书信有种不正式的感觉，在商业界你仍不能让你的用语显得很不正式。电子邮件也许较快速及更有效率些，但是你的客户或商业伙伴将不轻易宽恕太草率的信件。不要害怕！阅读发现这些容易的秘诀，将有助于提升你的英文电子邮件的专业水平。/ a& w& P _5 e; L* W/ N0 G1 a' C
0 T* a# f2 q* n& D开头的问候语
) @' i8 H) E1 L+ `在你的电子邮件里表达问候总是非常重要的，例如：“Dear Lillian,”。根据你与他人之间关系的礼节，你可以称呼他们的姓而非他们的名字，例如：“Dear Mrs. Price,”。如果你们的关系较为亲近些，你可以简单的说：“Hi Kelly,”如果你正在与一家公司而非个人联系，你可以这样写“To Whom It May Concern:”
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向受文者致谢
: R) E2 O8 Z8 u# _: V( ], O' [9 J如果你正回复一个客户的问题，你应该先表达感谢。例如：如果某人询问你的公司有些问题，你可以这样说：“Thank you for contacting ABC Company.”如果某人已经回复你寄的其中一封电子邮件，要确实地说：“Thank you for your prompt reply.”或“Thanks for getting back to me.”如果你可以找到任何机会感谢受文者，那就做吧。它将使他或她更容易重视，并且它将使你x显得更有礼貌些。" [7 p3 s( x& O8 z
表明你的目的1 \: K/ U! O7 J0 g
然而，如果你正着手使用电子邮件沟通，这或许不大可能以一连串的感谢之意来开始说明你的目的。例如：“I am writing to enquire about ?#12301;或“I am writing in reference to ?#12301;在电子邮件中将你的目的说明清楚是很重要的，然后进入下一个主题内容。记得要注意文法、拼写及标点符号，同时避免冗长的句子，尽量让你的句子简短清楚。
. A; B4 m. |6 L# a9 o( O/ U/ Y结束语
' _7 n: D% W1 q& z2 E' F- A, F在结束你的电子邮件以前，礼貌地再感谢一次受文者。你可以这样开始“Thank you for your patience and cooperation.”或“Thank you for your consideration.”，然后接着说“If you have any questions or concerns, don't hesitate to let me know.”及“I look forward to hearing from you.”) A, p* S6 T# N1 F# w% _
最后的结尾辞3 ^# `0 L4 K3 u1 D
电子邮件的最后一步，包括了适切的结尾辞与你的名字。专业用语是“Best regards” “Sincerely”及“Thank you”。而避免使用结尾辞“Best wishes”或“Cheers”是最好的点子，因为这些最好在非正式及私人电子邮件中使用。最后，在按下传送键以前，再检查一次电子邮件中的拼写，来确定这是一封绝佳的电子邮件！. V2 s2 }. p/ J x4 V: j9 ^) b8 i7 Z, y
3 O! H! `& C+ z( r5 m" u" _: G________________________________________
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, \* z/ y) L7 ?% I! p9 DAlthough emails are often seen as less formal than printed business letters, in the business world you cannot afford to let your language appear to be informal. Email may be faster and more efficient, but your client or business partner will not easily forgive correspondence that is too casual. Not to fear! Read on to discover simple secrets that will add a high level of professionalism to your English emails.
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* Z8 o! F7 J6 C' C+ F0 y9 `4 FBegin with a greeting4 L$ c9 r2 B; H5 Z
It's important to always open your email with a greeting, such as "Dear Lillian,". Depending on the formality of your relationship, you may want to use their family name as opposed to their given name, i.e. "Dear Mrs. Price,". If the relationship is more casual, you can simply say, "Hi Kelly," If youe contacting a company, not an individual, you may write "To Whom It May Concern:") k- z6 s6 w* q. b& L
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Thank the recipient1 Y; w* Y2 t3 z1 |2 }& z
If you are replying to a client's inquiry, you should begin with a line of thanks. For example, if someone has a question about your company, you can say, "Thank you for contacting ABC Company." If someone has replied to one of your emails, be sure to say, "Thank you for your prompt reply." or "Thanks for getting back to me." If you can find any way to thank the reader, then do. It will put him or her at ease, and it will make you appear more courteous.
7 j# I! v& o1 f% x+ y& w9 WState your purpose
' J! x; H, z: S* K3 R, z: U( pIf, however, you are initiating the email communication, it may be impossible to include a line of thanks. Instead, begin by stating your purpose. For example, "I am writing to enquire about ? or "I am writing in reference to ? It's important to make your purpose clear early on in the email, and then move into the main text of your email. Remember to pay careful attention to grammar, spelling and punctuation, and to avoid run-on sentences by keeping your sentences short and clear.
+ C- t: T# i3 VClosing remarks7 \* I2 S; U$ U
Before you end your email, it's polite to thank your reader one more time as well as add some courteous closing remarks. You might start with "Thank you for your patience and cooperation." or "Thank you for your consideration." and then follow up with, "If you have any questions or concerns, don't hesitate to let me know." and "I look forward to hearing from you."
. C5 X# s Z' [End with a closing
3 W9 R) g( I& jThe last step is to include an appropriate closing with your name. "Best regards," "Sincerely," and "Thank you," are all professional. It's a good idea to avoid closings such as "Best wishes," or "Cheers," as these are best used in casual, personal emails. Finally, before you hit the send button, review and spell check your email one more time to make sure it's truly perfect!
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) h$ o+ `" ~! R4 o$ ]# j2 i7 isource:http://www.english.com.tw/ 4 Z# Z5 I2 e8 S3 u% C
2 q9 D( g) v' C, N* {5 r[ 本帖最后由 SHADDY 于 2008-12-27 14:06 编辑 ] |
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发表于 2008-12-27 14:03:23
